Thank the sender, clearly accept the proposed time or suggest alternatives, and repeat the role, date, time, timezone, and interview format. Check your calendar before confirming. If an essential detail such as the meeting link or location is missing, ask one concise question.
“Hi Elena, thank you for the invitation. I’m happy to confirm the video interview for the Product Designer role on Tuesday, October 6 at 10:00 a.m. ET. That time works well for me, and I look forward to speaking with you.”
CONFIRM THE COMPLETE SCHEDULE
A clear response prevents timezone mistakes and closes the scheduling loop without unnecessary back-and-forth.
Acknowledge the invitation and name the role you are discussing.
Accept the proposed time, choose one offered slot, or request a practical alternative.
Verify the date, time, timezone, duration, and video or in-person format.
Ask for a meeting link, address, calendar invite, or preparation details only when needed.
AVAILABILITY CHANGES THE REPLY
Choose a scheduling situation to see how the invitation details and your real availability shape the response.
We’d like to invite you to a 30-minute video interview for the Product Designer role on Tuesday, October 6 at 10:00 a.m. ET. Please let me know if that time works for you.
Product Designer · Tuesday, October 6 · 10:00 a.m. ETBEFORE YOU CONFIRM
Your response becomes the shared record of when and how the interview will happen. Compare it with the invitation before you send.
WHAT TO AVOID
USE THE INVITATION ALREADY IN FRONT OF YOU
In supported Gmail and Outlook web reply flows, Verbia can use relevant visible email text as context. State your availability in any language, verify every detail, and send the draft yourself.
GMAIL ON THE WEBUse the visible invitation and your availability to draft a response inside Gmail.
Use Verbia in Gmail
OUTLOOK ON THE WEBDraft from relevant invitation context in supported Outlook web editors.
Use Verbia in Outlook on the webQUESTIONS & ANSWERS
Thank the sender, state whether you can attend, and repeat the role, date, time, timezone, and interview format. Ask one concise question if an essential detail such as the meeting link or location is missing.
Reply as soon as reasonably possible, ideally within one business day. A prompt answer makes scheduling easier, but check your calendar and timezone before confirming.
Clearly say the proposed time works, restate the complete schedule and role, thank the recruiter, and confirm any required next step. Avoid a vague reply such as “sounds good” when several times are being discussed.
Show continued interest, say the proposed time does not work, and offer two or three specific alternatives in the recruiter’s timezone. You do not need to share private details about the conflict.
Do not guess. Ask the sender to confirm the timezone before accepting, especially when the company or participants are in different locations.
No. This reply happens before the interview and confirms or arranges attendance. A thank-you email and a post-interview follow-up happen after the interview and have different goals.
Confirm the complete schedule. Review before sending.
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